Public Relations & Marketing Writer

Portfolio - YMCA Refusal Letter Sample

Dear ___:

According to our records, there have been some incongruities regarding your statement about your qualification for the YMCA Apple Scholarship. We do not have a scholarship application for you on file. Therefore, we will not be able to provide financial assistance for the $_______ in summer camp fees.  We apologize for any inconvenience this causes and urge you to contact us so that this matter can be settled quickly and satisfactorily.

The programs are entering their fifth week of operation for this summer. We want all interested children to enjoy our exciting and character-building activities: history camp, traditional day camp, sports camps and the half-pint camp. However, because of limited resources, camp fees must be paid in full.

We would be happy to go over this situation with you and, if necessary, discuss payment options for summer camp. If you would still like to apply for an Apple Scholarship, please remember that we will also need the following: copies of your tax return and W-2 form, a letter from your employer verifying your current salary and a letter describing what the scholarship would mean to you.

Please contact us as soon as possible. As we mentioned, it is imperative that the cost of each attending camper be covered.

Thank you for your current participation in the YMCA's programs.  We hope that you and your family will continue to enjoy our facilities and services.

Sincerely,